Automate referral intake, streamline processing, improve tracking, and reduce turnaround time from days to hours — without increasing staff workload.
"We cut referral turnaround from 5 days to under 2 hours. The AI handles intake, triage, and tracking — our staff can finally focus on patient care."
Dr. Sarah Mitchell
Medical Director · Coastal Specialty Group
Fax, email, EHR, direct messaging, scans, or uploads — all captured automatically into one system.
OCR and NLP interpret referral documents, extract demographics, clinical details, insurance info, and urgency level.
AI classifies by specialty, urgency, and payer — then routes to the right provider or department instantly.
Real-time status tracking, automated patient outreach, and seamless EHR integration for scheduling.
End-to-end automation for referral intake, processing, triage, and tracking.
Centralize all referral sources — fax, email, EHR, scanned PDFs, uploads, and API/HL7/FHIR integrations.
Extract demographics, clinical details, insurance info, and provider details with 83%+ accuracy using OCR and NLP.
AI triages referrals by urgency, specialty, and payer — ensuring urgent cases are never delayed.
Automatically route referrals to the correct provider, department, or location based on specialty and availability.
Monitor every referral's status from intake to completion with live dashboards and analytics.
Send scheduling confirmations, reminders, and follow-ups to patients automatically throughout the referral journey.
Interpret faxed referrals, scanned documents, and clinical notes — converting unstructured data into actionable records.
Automatically validate insurance coverage and eligibility before scheduling to reduce denials and delays.
| Feature | HealOS | ReferralMD | Fibroblast |
|---|---|---|---|
| Multi-channel intake (fax, email, EHR) | |||
| AI data extraction (OCR + NLP) | |||
| Smart triage & prioritization | |||
| Automated patient outreach | |||
| EHR integration | Direct API + HL7/FHIR | ||
| Real-time tracking dashboard | |||
| Insurance validation | |||
| Starting price | $0 (free tier) | Custom | Custom |
See how AI streamlines your referral management —
Book a Demo"Referral leakage dropped by 60% and our completion rates are higher than ever. HealOS transformed our referral workflow completely."
Amanda K.
Practice Manager · Midwest Orthopedics Network
