HealOS reads, classifies, extracts data from, and routes every incoming fax — eliminating manual handling entirely.
Documents processed
Healthcare
MANUAL HANDLING REDUCTION
95%
FAX-TO-ACTION SPEED
10x faster
DATA EXTRACTION ACCURACY
99%
Two or more full-time staff spend their entire day manually sorting 100+ incoming faxes — referrals, labs, EOBs, and prescriptions.
100+ faxes sorted manually per day
Referrals get lost in paper stacks, lab results go unfiled, and prior auth responses are missed — delaying patient care.
15% of faxed referrals lost or delayed
Staff re-enter fax data into the EHR by hand, wasting hours and introducing errors that cascade through billing and care workflows.
6+ hours daily on data re-entry
HealOS intercepts incoming faxes and uses healthcare-trained OCR to read and digitize every page — handwritten or printed.
Patient demographics, diagnoses, medications, insurance info, and clinical details are extracted and structured into actionable fields.
AI identifies referrals, lab results, prior auth responses, prescriptions, EOBs, and more — then routes them to the correct team.
Data is processed in transit and never retained on servers. Full audit trail with real-time status tracking for every document.
See how AI handles your fax and document workflows —
Book a Demo
See HealOS document automation in action and map your current fax and document workflows.
Connect your fax lines, EHR, and routing rules. Setup takes days, not months.
Let your AI agent read, classify, extract, and route every document — zero manual handling.
95%
Less Manual Handling
Eliminate manual fax sorting, data entry, and document routing entirely
10x
Faster Processing
Documents processed in seconds instead of hours — no more backlogs
99%
Extraction Accuracy
Healthcare-trained AI reads handwritten and printed documents with clinical-grade accuracy
Zero
Document Storage
Zero-retention architecture ensures HIPAA compliance with no PHI persisted
"We used to have two full-time staff just sorting faxes. Now HealOS handles it all — referrals go straight to the right chart, labs get flagged for review, and nothing falls through the cracks."
Lisa Nguyen, Office Manager, Summit Medical Group
"The accuracy of data extraction is incredible. We've eliminated manual data entry errors and cut our document processing time by 90%."
David Reyes, Billing Manager, Summit Orthopedics
All patient data processed securely with zero unauthorized PHI storage
Enterprise-grade security with regular third-party audits
Single Sign-On (SSO) and multi-factor authentication options
